Parish Council of Langton Matravers
www.langtonmatravers-pc.org
 
Minutes of a Meeting of the Council held in the Village Hall on Thursday 12th November 2015 at 7 pm.
Present: Cllr W Knight in the Chair, Cllrs P Loudoun, P White, M Turner, C Drayson, R Sheppard, M Lovell, R Lucas. 
There were 9 members of the public present.
The meeting was audio-recorded.  
1. Apologies for absence. Cllr Christie, Mr Ian Vaughan-Arbuckle, Parish RoWLO, Mr David Fairbairn.   
2. Declarations of Interest / Grant of Dispensations. None.
3. Training on Code of Conduct by David Fairbairn, Solicitor to PDC. Postponed.
4. National Trust Report. Community Woodland work continues on 28th November with dry stone walling for the seating at Talbot’s Wood. Damaged stiles and gates have been mended at Headbury, Dancing Ledge and behind the Ship Inn. Funding for proposed development of Acton car park has had to be re-allocated elsewhere. Any future plans for Acton will now form part of a longer-term strategy for access management in the area generally. Mr Kershaw explained detailed proposals for Pay and Display machines, new hardstanding with water management and signs at Spyway car park: it is intended that these proposals will go to PDC for Planning Permission in December. Assurance was sought that Acton residents’ views would be given full consideration in the future and Mr Kershaw noted that no decisions will be made without full and open consultation with residents and users. All comments on the Spyway plans should be with the NT by 20th November. Cllr Loudoun asked how the car park will be controlled to stop overnight parking, and noted that the NT are responsible for care of adjacent walls and litter picking on both sides. JK said that signage would be used to control overnight parking, and gates might have to be locked at night. He was asked about water management, including a proposed pond at a low point to the east to hold water. 
5. Public Discussion Period. The meeting was adjourned for this agenda item.
a) i) Dr Chris Spilling noted that the increased area of hard standing in the Spyway car park might increase the flow of water down Durnford Drove in the case of a flash flood. ii) He said that the Parish Council’s allotment lease with the National Trust expires in 2018 and asked what were the Trust’s intentions for the future in this regard. The Chair asked Mr Kershaw to look at the lease. ACTION: JK 
b) Mr Martin Kirby voiced his appreciation of the publication of the Clerk’s Report as part of the agenda, and asked about Item 8 (Legal Advice to LM Affordable Housing Working Group) and Item 12 (PDC - Revision of S106 agreement at Steppes.).
c) Mrs Sue Hutchings of Acton expressed concern about the lack of communication with Acton residents in relation to October 2015 agenda/minute Item 14 (Acton Car Park).
d) Mr George Crabb asked what assurances the Council and NT can give that the new plans for Spyway car park, to include Pay and Display machines, will not resurrect previous parking issues in the Durnford Drove area. Mr Kershaw said that he could give no guarantees that this would not occur.
The meeting was reconvened.
6. Matters Arising from the Public Discussion. Partially covered elsewhere.
7.  Planning Matters. 
1) There were no comments received by LMPC from members of the public concerning the plans, 
2) To make comments concerning the following plans:- 
a) 6/2015/0627 Mr and Mrs Aldridge, Coombe Hill (Serrella), Langton Matravers, Swanage, BH19 3EU. Proposed single storey extension to side and rear of property. The Council objects to this application on the basis that the design, the scale and the layout of the extension are not in keeping with other similar houses in the road.
b) 6/2015/0639  Mr & Mrs Yeung, Acton (Harris's Cottage), Langton Matravers, BH19 3JS.
Insert a rooflight, convert a door to a window and make internal alterations to form an ensuite shower room. (LBC). No Objection.

c) 6/2015/0638 Mr & Mrs Yeung, Acton (Harris's Cottage), Langton Matravers, BH19 3JS.
Insert a rooflight, convert a door to a window. No Objection.
3. Receive planning decisions affecting this parish since the last Parish Council Meeting: 
   a) TWA/2015/0149  Mrs Rampton, St Georges Close (2), Langton Matravers, BH19 3HZ.
Proposal: (T1) Ginkgo - reduce height by 2m, reduce sides by up to 1m to leave a natural flowing branch line, prune to give 0.5m clearance from the lamp column; (T2) Golden cypress - fell to ground level & grind out resulting stump to 200mm below ground level; (T3) Pear - reduce height by 2m, reduce the sides by 1m to leave a natural flowing branch line; (T4) Prunus - reduce entire tree by 1-2m all over retaining the natural flowing branch line; (T5) Cherry - reduce entire crown by 2-3m all over retaining the natural flowing branch line - Langton Matravers Conservation Area. No Objection.
b) TWA/2015/0141 Ms Karen Travers, Durnford Drove (Langton House), Langton Matravers, BH19 3HG. Tree management works as per detailed schedule ref. SW2 dated 01/09/2015 - The District of Purbeck (Spyway House, Langton Matravers) TPO 1976 (Ref.TPO 44). Approved – TPO – Split. (23 TPO trees to be felled and replaced with 15, minimum height 3.5ms stock) 
c) 6/2015/0561 Mr M.Barnett, Old Malthouse Lane (Purbeck Ridge), Langton Matravers, BH19 3JA. Convert roof & install dormers & rooflight in north (side) elevation. Approved.
4). Other planning matters: None.
8. Minutes of the Meeting held 8th October 2015.These were agreed to be a correct record and signed.
9. Matters Arising from the Minutes.
a) Item 9c) Advisory Flashing Lights. Programmable lights have now been installed by DCC and are working well.
b) Item 9d). White Lines. The village street now has a new set of white lines.
c) Item 23) Closed Cemetery Memorials. Mr James Bradford had written to advise that there are no living relatives for the stones in question, but urged the Council to repair the memorials; other action might require Faculties etc. It was agreed that the Clerk do further research and the matter be put on the next agenda. ACTION: Clerk.
d) Item 11d) DAPTC Conference. Cllrs Knight and Drayson agreed that this had been useful. Cllr Drayson reported that the DAPTC Executive Committee had asked Oliver Letwin MP that national consultations such as that on Habitats Regulations Assessments should reach parish level for comment. Cllr Knight reported that NALC have been asked to change the ruling that Annual Meetings can only take place after 6.30 pm. (see LMPC SOs D3.). There was also discussion of plans for Unitary Authorities in the future.  
10. The Clerk’s Report for the period 3.10.2015 – 2.11.2015.  Correspondence received and actions taken can be read on p.3 of the agenda.
a) Item 9. Letter from NT confirming that allotments are inalienable: Community Asset Register listing therefore not required. RESOLVED: a) To suspend Standing Order B22,: b) To rescind resolution at Item 17, Minutes 8th October 2015, ‘to add the allotments to the LMPC Community Asset Register’, on the grounds that the Council now knows the land to be inalienable.
b) Item 11. OMH – Offer to allow parking for St George’s school staff. It was agreed that the Clerk approach the school. ACTION: Clerk.
Item 14. DAPTC – Offer to change email address (TalkTalk). It was agreed to wait until the new website is in place.
Item 18. WMPC - Offer of inclusion in bulk purchase of defibrillator for village (cost £1,500-2,000). It was agreed that the Clerk find out more about prices and use, and ask Stephen Pack to talk to the PC. ACTION: Clerk.
The next final date for inclusion of correspondence-related agenda items received between meetings is 30th November 2015.
11. Chairman’s Announcements. a) Proposed Rural and Coastal Amenity Parishes Group. Owing to lack of interest from most parishes, Cllr Knight will not be taking this further at present.
b) New Noticeboard outside Parish Office. Cllr White had offered to install a secondhand noticeboard for the office: the Council proposed a vote of thanks to him. A donation to Julia’s house for the noticeboard will be raised on the next agenda.
12. County and District Councillor’s Report. Cllr Lovell reported on DCC discussion about Unitary Authority proposals. He noted that a recent Synergy Housing report to PDC indicated that there are future plans for changes to eligibility for reduced rents, plans for sale of some houses to build more, and future developments of less than 20 dwellings will not go ahead. .Cllr Knight asked that he update the Council with any further information on Affordable Housing as it becomes available. ACTION: Cllr Lovell.
13. LMPC Comments on Plans for NT Spyway car park re-development.Cllrs were generally positive about the plans, and considered that proposed parking fees are reasonable. Mr Kershaw clarified that Parking controls for user groups form part of their licensing agreements. RESOLVED: To accept the plans in principle, welcoming the opportunity to comment further when they are submitted for Planning Permission. 
14. Dates for Parish Council Meetings 2016. Cllrs agreed with the proposed dates: Cllr Lovell noted that the Parish Assembly date, 28th April is a Thursday.
15. New Website. After discussion it was RESOLVED: a) To ask the Clerk to take advice and design a specification for a website suitable for Council requirements, and b) To ask for prices from three possible providers. The Clerk will look at the option of self-hosting. ACTION: Clerk. Mr Kirby was formally thanked for all his work in uploading material to the present website.
16. Richard Drax Public Meeting, 26th November. As Mr Drax’a agent had been unable to confirm his availability for this date, it was agreed to postpone the proposed meeting until a parliamentary recess.ACTION: Clerk to contact Mr Drax’s office and re-negotiate date.
17, Financial Matters:
(1) 	Note the following addition to Council funds since the last Council Meeting: 
       £ 1,304.00    PDC – 3rd Year payment for Public Toilets Maintenance. 
       £ 200.00   Cremation Plot and interment fee, the late Michelle Crabb, P16a. CASH.   
       (2) 	Note the following Payments by cheque or cash to be made since last Meeting:
       £ 150.00   Ian Bugler, Grounds Maintenance (October).
£ 570.83   Clerk’s salary (October). 
£ 185.06   Elliott’s Cleaning Co. Public Toilets + Bus shelter + supplies (October).
£ 15.00     LM Village Hall – Hire of Hall for DAPTC meeting 24th June 2015.
£ 218.06   Wessex water. Water supply to Allotments, 14/03/2015 – 9/10/2015.
£ 30.00     DAPTC – Clerk’s Budget training 8th Oct.
£ 30.00     Mike Hardy Telecom Ltd.– Telephone call-out charge.
£ 22.99     Screwfix – new padlock for allotment shed. (CASH payment to P Christie)
£ 17.16     Staples – Colour printing for footpath survey (CASH payment to I.V-A)
£ 5.29       Office sundries (CASH payment to Clerk).
(3) Payment by Direct Debit:
£ 40.96 to XLN Telecom for phone and broadband. 
4. Any other Financial Matters. None.
20. The date of the next full Council meeting was confirmed as Thursday 10th December, 2015 at 7pm
21. Items for the Agenda of the next Council meeting:  Revision to S106 agreement at Steppes / Community Emergency Plan / Review Snow Plan / Closed cemetery Memorials / Noticeboard donation / Defibrillator.

Closed 8.40 pm.

Signed………………………………………  (Chairman)    Date…………………………