Parish Council of Langton Matravers
www.langtonmatravers-pc.org
Minutes of a meeting of Council held in the Village Hall on  Thursday, 8th of May 2008 at 7:15pm
(Present: Cllr M Kirby (Chairman) in the Chair, Cllr Mrs P. Kwantes(Vice Chairman), Cllr Mrs V.    Murray, and Cllrs M Lovell, J Bradford, P Bradford, P. Loudon, P White and N. Priddle.)

1.	There were no apologies for absence, all Councillors being present.
2.	Election of Chairman of the Council.
Cllr J. Bradford proposed Cllr. P. Loudoun who declined. Cllr J. Bradford then proposed Cllr. Mrs Murray, who also declined.
Cllr. Mrs P. Kwantes proposed Cllr. M. Kirby who accepted the nomination and was voted in by 5 votes For with 3 Abstentions.
3.	Election of Vice-Chairman.
Cllr. P. Loudoun proposed Cllr. Mrs P. Kwantes and it was carried unanimously.
The new Chairman thanked the retiring Chairman, Cllr. N. Priddle, for all his hard work over the past year.
4.	Public Discussion period:
	    The Meeting was adjourned for discussion.
    Mr Ben Young spoke concerning his Planning Application for Nursery Bridge Farm, 
Valley Rd. He asked that the Council support his request for the application to go before Purbeck District Council’s Full Planning Committee. 
The Meeting was reconvened.
5.	Planning Matters:
(1)	There were no other comments from the public concerning Plan 237, submitted by Mr B. Young to demolish existing agricultural buildings and erect new agricultural buildings and Nursery Bridge Farm.
(2)	On the proposition of Cllr. Mrs Murray it was unanimously agreed that “The Parish Council fully supports this application and also the applicant’s wish for it to go before the Full Planning Committee.
(3)	There were no comments from the public on Plan 275, submitted by Mrs M. Sutton, to carry out roof repairs at Acton Farm Cottage.
(4)	On the proposition of the Chairman it was unanimously agreed that “The Parish Council has no objection”.
(5)	There were no comments from the public concerning Plan 299, submitted by T-Mobile, to upgrade existing T-Mobile base station, comprising of addition of one ground based radio equipment cabinet and ancillary development within the existing compound at Nine Barrow Down at Knitson Farm.
(6)	On the proposition of the Chairman it was unanimously agreed that “The Parish Council has no objection”.
(In all the above voting Cllr M W J Lovell abstained as a member of the Purbeck District Council’s Planning Board).
(7)	 The following Planning Decisions were noted:
(a)	Plan 0111, The Old Rectory, install hidden valley gutters on roof and make internal alterations; approved.
(b)	Plan 0127,  24 High Street, insert heritage roof light on rear elevation; approved.
(c)	Plan 0168, “Tilshead” Tom’s Field Road, to erect extensions and form new roof with dormer windows; approved.
(d)	Notification received that Mr and Mrs Kwantes have won their Appeal concerning 12 High St.
6.	Appoint other Officers or Council’s Representaives on other bodies:
(1) Cllr. Mrs Kwantes was confirmed as Rights Of Way Officer.
(2) Cllr. P Bradford was confirmed as Emergency Liaison Officer.
(3) Mr D. Senior was confirmed as the Council’s Representative on the St George’s First School Governing Body.
(4)  Cllr. N. Priddle was confirmed as the Council’s Representative on the Village Hall Management Committee.
(5) Cllr. P . Bradford was appointed as the Council’s contact for PACT.
(6) Cllrs. N. Priddle, P. White and J. Bradford were confirmed as Council’s representatives for the Timson Trust.
7.	    Appoint or confirm appointment of part-time employees:
(1)	John Bellucci was unanimously confirmed as Clerk to the Council.
(2)	John Bellucci was unanimously confirmed as the RFO.
(3)	Ian Travers was unanimously confirmed as Caretaker of the Council’s lands.
(4)	Nigel Donald was unanimously confirmed as the new Internal Auditor on the same conditions and pay as the previous Internal Auditor.
8.	Minutes of the last Meeting, held on the 10th of April were amended to remove the sentence “This was agreed, but there were no volunteers to make the survey.” From Item 9, subsection (3). They were then confirmed and signed.
9.	Matters arising from the Minutes:
(1) Item 6 (2) Housing; The Chairman announced that PDC Planning and DCC Highways Departments had visited the proposed site at Capston Field and had no objections in principle. However, the National Trust have now decided that they want all other possible sites investigated before they will agree to Capston Field. Mr Alan Davis Planning Officer for PDC is visiting Leeson House. Mr Cronk of Raglan Housing Assoc.,has been in touch with Fiona Brown of PDC to say he would like a decision by the end of June as to which site they intend to pursue.
(2) Item 6 (3); Cllr. Priddle proposed that a letter be written to Tony Burt to say that the Council fully support his plan for double yellow lines in St George’s Close. This was unanimously agreed.
(3) Item 6 (4); The Clerk promised to visit Acton to inspect the number plates for the lights.
(4) Item 6 (5); The National Trust have said that they are going to replace the missing gate at Talbot’s Wood.
(5) Item 8 (1); Cllr. M. Lovell has spoken to Benjamin Webb concerning the review of the Conservation Areas and Mr Webb said he would wait until the Parish Council decide what they would like to add.
(6) Item 8 (3); On the proposal of Cllr. Priddle it was unanimously agreed that the Clerk should phone Ms M Boone concerning the onerous conditions if the Council agreed to have a bus shelter at Steppes Hill.
(7) Item 8 (6); It was announced that Mr Ian Mckenzie of the Ramblers Assoc., and Mrs Prescott had visited the Clerk’s Office to view the Tithe Map and Schedule concerning Windmill Lane and their investigations are ongoing.
(8) Item 9 (3); Cllrs. P.Bradford, P. White and M. Kirby agreed to do an EVA and Cllr. P. Bradford said he would speak to PC Ashdown regarding suitable dates for the next meeting.
(9) Item 11 (1a); Cllr. Priddle said that the Council’s Caretaker, Ian Travers, had agreed to remove the fence and clear the rubbish at the Council’s Cemetery prior to any work on a wall. Cllr. P. Loudoun said he would arrange for a second quotation to clear the Council’s strip of land adjoining the Cemetery.
(10) Item 11 (1b); Cllr. Priddle reported that repair work had already commenced on the unsafe memorials.
(11) Item 11 (2); Cllr. J. Bradford agreed to continue his watching brief on the Closed Cemeteries.
(12) Item 14; The decision on painting the street furniture was deferred.
 10.	The Clerk’s Report for the period 4.04.08 – 1.05.08. was received.
 11.	Matters arising from the Clerk’s Report:
	1. Item 7; the kerbstone and paving slab at the corner of St George’s Close have been repaired.
2. Item 16.; the reply to the Clerk’s letter to Ms Northcote indicated that Mr Walker the County Valuer would contact the Clerk concerning the Lease of the play area.
3. Item 21. The Clerk reported that now we are on broadband we should have access to BDO Hayward’s website. 
6. Item 34; Cllr. P. Bradford reported that he had removed two swings from the Play Area because the linking bolts were dangerously corroded. The Clerk was instructed to write a letter to Wicksteed Leisure to get a quotation to replace and repair the damaged parts.
7. Item 43. Cllr. M. Lovell said that he will try to find an alternative account before the Nationwide cease the current one in September.

12.	Chairman’s announcements;
The Chairman read out a letter from Lew Fletcher of James Smith Funeral Directors, thanking Mr Reg Saville for all his help and advice throughout his years as Parish Clerk.
13.	Financial Matters:
	(1); Note the following additions to Council Funds since the last Meeting:
	There were none.
	(2); Note following payments by cheque, already authorized, since the last Council Meeting:
		£72.84 to Cllr. M. Lovell, ex Yahoo website,
		£4.32 to R. Saville, ex Post Office for postage stamps,
		£300.00 to J. Bellucci for Assistant Clerk’s salary,
		£330.00 to R. Saville for Clerk’s salary,
		£19.99 to J. Bellucci ex Sainsburys for new answer phone,
		£10.00 to the Village Hall Management Committee for the April Council Chamber,
		£25.00 to Mr Haydn Arnold for Internal Audit,
		£111.62 to B. Glassock, builder, for various works,
		£73.78 to BT for phone bill. 
		£72.00 by DD to PDC for May Business Rates on Toilets/Office block.
(3); On the proposition of the Chairman the Annual Statement of Accounts was passed unanimously.
(5); On the proposition of Cllr. Lovell it was unanimously agreed that Cllr. Kirby and Cllr. Mrs Kwantes should be added to the list of signatories for the Council’s Alliance & Leicester Business Account.
(6); Cllr. Priddle proposed that a donation of £250.00 should be made to the Local History and Preservation Society. This was agreed on a vote of 8 for and 1 abstention. Cllr. J. Bradford declared an interest as a Trustee of the Society and took no further part in the discussion.
(7); Any other Financial Matters;
The Chairman spoke about the low cost of the new laptop and broadband connection provided by Connecting Dorset.
14.	Cemetery Matters:
	(a) Council cemetery;
(1) The Clerk was instructed to write to Mr P Hardy of Swanage, asking him to remove the raised wooden kerb that encloses the burial plot of his relatives, because raised kerbs are not allowed under the Cemetery Regulations.
	(2) The matter of new Regulations and Fees was deferred to the next Council Meeting.
	(b) Closed cemeteries.
	Nothing to report.
15.	Bus shelter – already dealt with.
16.	Waiting restrictions at St George’s Close – already dealt with.
17.	Allotments;
Cllr. Priddle agreed to circulate correspondence from the National Trust and reported that they were prepared to provide a lease on provision of a successful Planning Application.
On the proposition of Cllr Lovell it was unanimously agreed to proceed with the Planning Application.
On the proposition of Cllr. Priddle it was unanimously agreed to apply for a Grant from the National Lottery.
18.	The Chairman thanked Cllr. Mrs Kwantes for all her hard work in providing the Parish Welcome Pack and she agreed to continue. Cllr. M. Lovell proposed a vote of thanks, which was unanimously supported.
19.	Car parking at St George’s First School:
	The Clerk was instructed to write to the Governing Body of St George’s First School, asking that they suggest that the teachers park elsewhere to allow for a bigger drop off point for parents and that they get in touch with DCC to work out a Travel Plan for the school.
20.	It was agreed that the following works should be added to the Small Works Request Form:
	The removal of impediments from the west side of Crack Lane,
	Cut back verge opposite St George’s First School,
	Cut back verge on west side on approach road to Acton, just past the car park.
21.	Enhancement of street furniture – deferred to next Meeting.
22.	On the proposition of Cllr. J Bradford it was agreed by 8 votes For and 1 Abstention that Castle View should be added to the Conservation Areas.
23.	The Clerk was instructed to write to Mr Tony Burt requesting that the double yellow lines at Durnford Drove be repainted.
24.	Affordable Housing – already dealt with.
25.	The date of the next Council Meeting was confirmed as June the 12th.
26.	Items for the next Agenda;
	Cemetery Regulations and Fees.
	Enhancement of street furniture.
27.	There being no further business, the Meeting was adjourned at 9:30pm.

Signed……………………………..(Chairman).               Date…………………………..