Parish Council of Langton Matravers
www.langtonmatravers-pc.org
Minutes of a meeting of Council held in the Village Hall on Thursday, 10th July 2008 at 7.00pm
(Present Cllr Mrs P Kwantes,(Vice Chairman)  in the Chair, and N. Priddle, M Lovell, J Bradford, P Bradford, P White. 

1.	Apologies for absence were received from Cllr. M Kirby, Cllr Mrs V. Murray, Cllr. P. Loudon.)
2.	Public Discussion period: 
The Meeting was adjourned for discussion.
(a)Mr Ian Mckenzie of the Ramblers Association spoke about his application to DCC on behalf of the Parish Council to have Windmill Lane/Knap added as a restricted byway. 
(b) Mr M Turner spoke about the access road into Acton, which he said is in a very bad state and very dangerous because of its narrowness and poor visibility. He asked that something be done about it now, rather than waiting until the next scheduled works in September.
3.	Matters arising from the Public Discussion.
(a) The Chairman proposed that Mr I Mckenzie be nominated as the Parish Council’s representative and apply on its behalf for Windmill Lane to be designated a footpath. This resolution was carried unanimously.
(b) Cllr Priddle agreed with Mr M Turner and said that the Acton access road was in an appalling condition. He proposed that the Clerk should write to Mr Andy Ackerman of DCC to request that the work be done as soon as possible and that Mr Ackerman reply in writing with a date for the work. This was carried unanimously.
	The Meeting was reconvened.	
4.	Planning Matters: 
(1) There were no comments from the public concerning Plan 0450, submitted by Mr & Mrs Pope; to erect a conservatory at 11 Tom’s Field Road. 
(2) Determine Council’s comment on Plan0450; 
On the proposition of the Chairman it was unanimously agreed that “The Parish Council has no objection.” 
       (3) There were no comments from the public concerning Plan 0452, submitted by Mrs R Newman; to erect a dormer window on north elevation of “Yards Brake”, Valley Rd, Swanage.
       (4) Determine Council’s comment on Plan 0452; 
On the proposition of the Chairman it was unanimously agreed that “The Parish Council has no objection.”
       (5) There were no comments from the public concerning Plan 0462, submitted by Mrs E Milward; to extend porch at rear of “Dalesford”, Coombe Hill, Langton Matravers.  
(6) Determine Council’s comment on Plan 0462; 
On the proposition of the Chairman it was unanimously agreed that “The Parish Council has no objection.”
(In all the above voting Cllr M W J Lovell abstained as a member of the Purbeck District Council’s Planning Board).
(7) The following Planning Decisions were noted:
There were none.
(8)Any other Planning Matters;
	There were none.
5.	Minutes of the last Meeting, held on the 14th June were confirmed and signed.
6.	Matters arising from the Minutes:
(1) Item 6 (5) Cllr Lovell said that he didn’t think the new post box was secure enough for Council business. Cllr J Bradford suggested that a proper letter box be installed with a metal box behind it to collect the mail and contain anything else that might be pushed through the letterbox.
(2) Item16; Cllr Lovell reported that the matter of the Swanage Recycling Centre had been postponed by DCC from the July Cabinet Meeting to September’s.

 7.	The Clerk’s Report for the period was received.
 8.	Matters arising from the Clerk’s Report:
(1) Item 10; with the news that the Malthouse School was to start up again, and on the proposal of the Chairman it was unanimously agreed that the Clerk should write to Ros Drane of PDC to say that the school lines outside the entrance to the Malthouse School should be repainted.
(2) Item 12; it was unanimously agreed that no further action need be taken with reference to Derek Boorn’s email regarding unadopted roads.
(3) Item 14; the Clerk reported that SAS Playgrounds had fitted the new grass mats at the Play Area.
(4) Item 20; the Clerk was instructed to write to SEC again to chase them up about repairing the lights at Acton.
(5) Item 25; on the proposal of the Chairman it was unanimously agreed that the Clerk should write to the Purbeck Keystone Project and suggest that they organise their own public meeting, possibly in the village hall.
(6) Item 30; on the proposal of Cllr Lovell, it was unanimously agreed that the matter of the Clerk’s hours and salary should be put on the Agenda for August.
9.	Chairman’s announcements;
There were none, but on the proposal of Cllr Priddle it was unanimously agreed that the Clerk should write to the Encombe Estate and ask them to cut back the foliage which overhangs the footway between Leeson House and Steppes Hill House.	
10.	Financial Matters:
	(1) The following additions to the Council funds since the last Council Meeting were noted:
	£340.00 from Edward Carter Funeral Directors for the burial of the late Mrs Joan Margaret Cocke.
£340.00 from James Smith Funeral Directors, for the burial of the late Mrs Doris Cart.
	£200.00 from Mr & Mrs J Bradford for purchase of Grant of Exclusive Right of Burial.		
	(2) The following payments by cheque, already authorized, since the last Council Meeting, were    
                  noted:
 £15.97 to J Bellucci, ex Printcartrdigedirect.com, 2 cartridges of black ink for copier and scanner.
 £36.78 to J Bellucci, ex Post Office, for 100 1st Class stamps.
 £325.00 to J Bellucci, Clerk’s salary for May.
 £25.38 to Wicksteed Leisure Ltd, for new bolts for swings.
 £56.49 to J Bellucci, ex Philip Morris & Son, for office post box.	 
(3)The following payments by Direct Debit were noted:
£72.00 to PDC for June Business Rates on Office/toilet block.
(4)Any other Financial Matters:
 There were none. 
11.	Cemetery Matters:
	(1) Council cemetery.
(a) Regulations and Fees; Cllr Priddle reported that the current fees were less than Swanage’s and he suggested that the Council should increase the fees to the going rate. Cllr Lovell suggested that the Council should consider increasing the amount put into Council funds from interments. It was decided that the matter needed further consideration and it was deferred until the next Agenda.
(b) On the proposal of Cllr Lovell, the Clerk was instructed to replace Mr Saville’s details in the Cemetery notice board.
	(2) Closed cemeteries.
	Nothing to report.
12.	Allotments.
(a) Cllr Priddle reported that the Planning decision was awaited and that he had resubmitted the application for a grant from the National Lottery. He also said that there were now 31 applications from parishioners for an allotment, 11 of which were for half plots. 
(b) Cllr Priddle also reported that Louise Carmichael of the NT had said that they had received 6 objections from dog walkers to the loss of the field. The NT also felt that any shed should be on Parish Council’s ground and Cllr Priddle said this would require clearing the ground of scrub. 
(c) Cllr Loudoun said he had asked Wessex Water to find out where the water supply was.

(d) At the invitation of the Chairman, Dr Spilling spoke from the Public Gallery to say that the Garfield Lane Residents Assoc., was concerned about vehicular access into Garfield Lane, which is a private road. Cllr Priddle said that it would be written into the terms and conditions that allotment holders would not be allowed to drive down Garfield Lane.
(e) Cllr Lovell proposed that the Council continue with the scheme and this was unanimously supported.  
13.	Affordable housing;
	Already dealt with.
14.	Conservation Area Review;
Cllr Priddle said he felt that PDC had dealt with this matter very poorly and that people were confused between the Conservation Area and the village boundary. Cllr Lovell said he had expressed people’s concern to Benjamin Webb of PDC and had been told that listed buildings and fields that were listed would be safe. Cllr Kwantes asked what the point of the Review was and Cllr White suggested that people feared it would leave certain areas, such as the school field, open to development. Cllr J Bradford said that if something was worth conserving 30 years ago then surely it was worth conserving now. On the proposal of Cllr J Bradford it was carried by 5 votes with 1 abstention that the Council agrees that “the Conservation Area should remain as it is, but with the inclusion of Castle View” and “that the school field and the land immediately to the south be designated as an important break.” The Clerk was instructed to write to Benjamin Webb to inform him of these proposals.
15.	Cllr J Bradford raised the subject of the entrance to the new Purbeck Stone Centre, which he felt had very poor access and visibility. He pointed out that in the original plans the entrance was splayed, but this had not been carried out. Cllr Priddle agreed and also raised the matter of the buildings themselves, which he believed in the original plans, should have been built in stone, but had not been. It was unanimously agreed on the proposal of Cllr Priddle that the Clerk should write to PDC Building Development and Control to “deplore the condition of the buildings and to ask that the original plans be adhered to and the access entrance be splayed.
16.	The matter of a Charitable Trust for the village was deferred.
17.	 The date of the next Council Meeting was confirmed as August 14th at 7 pm.
18.	Items for the next Agenda;
	(a) Small Works.
	(b) A presentation by the Swanage Safer Neighbourhood Team.
	(c) The Clerk’s hours and salary.
19.	There being no further business, the Meeting was adjourned at 8:40 p.m.

Signed……………………………..(Chairman).               Date…………………………..