Parish Council of Langton Matravers
www.langtonmatravers-pc.org
Minutes of a Meeting of the Council held in the Village Hall on Wednesday 19th January 2011 at 7.00pm
Present Cllr P White in the Chair, Cllr M Turner (Vice-Chairman) and 
Cllrs J Bradford, M Kirby, W Knight, P Loudoun, M Lovell and H Tizard.
There were three members of the public present.
1.	Apologies were received from Cllr Mrs C Drayson. 
2.	Declarations of interest: Cllrs Tizard and Turner each declared a personal interest as allotment tenants.  
Cllr Kirby declared a personal and prejudicial interest in Agenda Item 5 1) b) and declared a personal interest as his Wife has an allotment tenancy.
3.	Public discussion: A local resident offered to provide a stone seat in the north-west section of the Cemetery close to the grave of her late husband.
PCSO Iain Leslie two others were present.  The PCSO reported that a spate of break-ins had occurred in the area of Studland during December and more recently at Worth Matravers. The thieves had targeted garages, outbuildings and sheds stealing light tools, machinery and red diesel. Crime rates in the area remain extremely low and are currently down compared to the previous period. The key message for residents is to be vigilant and report any suspicious behaviour by contacting the Police.
A local resident reported a dog fouling problem at the entrance to the National Trust footpath just off of Mount Pleasant Lane.  
4.	Consideration was given to installing dog litter bins in a number of other locations, where the problem also existed.
RESOLVED That the Clerk draft an article for the next edition of The Dubber, after seeking advice from Environmental Services at Purbeck District Council.
5.	Planning Matters: 
(1)	6/2010/0776 Submitted by Mrs D E Tyrer to erect entrance porch on west elevation at Greystones, The Hyde, Langton Matravers.  Observation – No objection.
(2)	6/2010/0814 Submitted by Mr M Kirby to insert two roof lights on east elevation at New Lodge, Steppes, Langton Matravers. Observation – No objection.
(3)	6/2011/0004 Submitted by Mrs J Saunders to erect a detached single storey Purbeck Stone dwelling at Arundel Terrace (Land adj. to 8), Langton Matravers.  Observation – No objection.
6.	Minutes of Meeting held 8th December 2010 having been circulated previously the Minutes were agreed as a correct record and signed.
7.	Matters arising from the Minutes:
(1)	Item 9 (2) Cllr Lovell reported that he had spoken to the Chairman of the Dorset County Council’s Roads & Rights of Way Committee who confirmed that the decision not to uphold the Council’s application was based on insufficient evidence.
(2)	Item 7 (2) Cllr Lovell confirmed that he had obtained the artwork to enable the sign at Acton to be progressed. AGREED That the Clerk pursue the matter.
(3)	Item 10 The Clerk reported that a quote for undertaking the groundwork as part of installation of the Bus Shelter was £850. RESOLVED That the additional sum of £850 be approved.
8.	The Clerk’s Report for the period 5.12.2010 – 15.1.2011: Report received.
9.	Matters arising from the Clerk’s Report:
Item 18  Royal British Legion – Great Poppy Party. AGREED That the details be forwarded to the Scouts and/or the Village Hall Committee.
Item 17  Cllr Bradford requested clarification of DCC’s proposed change of clause in respect of the Lease of the Playing Field.  The Clerk provided an explanation.  Cllr Knight gave additional background information.
Item 21  Dorset Partnership for Older People Programme POPP – The Clerk highlighted the availability of data for use by community partnerships.
Item 10  DCC Winter Road Gritting Schedule – The Clerk highlighted DCC’s gritting programme.  A general debate ensued regarding the availability of grit for the community and the Council owned grit bins.  The Clerk reported on planned discussions in respect of Swanage which, it was hoped, could provide a solution for Langton Matravers, Acton and neighbouring villages.
Item 6  Woodland Trust Free Hedge & Tree Planting Scheme – AGREED That details be provided in the next edition of The Dubber. 
Item 30  Map of Langton Matravers detailing Footpaths and Stiles – To assist in reporting defects or problems.
AGREED That the Clerk pursue the matter.
10.	Chairman’s Announcements:  
The Chairman reported problems encountered by a local young resident, who the Council had supported in respect of housing.  The resultant mistake by an officer of Purbeck DC led to the individual not securing a property.  The Council indicated its continued support in hope that the individual would be offered suitable accommodation in the village.
Reference was made to the installation of the goal post protectors.  Cllr Tizard confirmed that the equipment had been delivered and was awaiting fitting and installation.
The Chairman referred to the blocked drain in the High Street. The Clerk advised that the matter had been reported.
11.	Financial Matters:
(1)	The following additions to Council funds since the last Meeting were noted;
£20.00 James Smith Funeral Directors for additional inscription Plot N10
£310.00 received from 7 Allotment holders
£170.00 James Smith Funeral Directors for Interment Plot V5.
£124.00 received from 3 Allotment holders
£420.00 Albert Marsh Funeral Directors for Interment Plot L18
(2)	Note the following Payments by Cheque, already authorised, since last Meeting:
£24.00 to Langton Matravers Village Hall Committee for November & December Council chamber.
£57.97 to Southern Electric Contracting for Repair to Footway Light O/S Marblers Cottage
£278.64 to AJ Leeson for Clerk’s Salary - December.
£185.20 to HMRC December Payroll
£202.17 to AJ Leeson for HP Printer Model OJ6500 (Incl. Ink supplies)
£900.00 to Neil Read – Stone Walling
£40.00 to  Open Space Society
(3)	Payments by Direct Debit:
£30.43 to XLN Telecom for phone and broadband.
(4)	Any other Financial Matters:
(a) Federation of Burial & Cremation Authorities (FBCA) AGREED that the annual membership to the FBCA be discontinued.
12.	Cemetery Matters:
Council Cemetery: It was noted that the Chairman had re-inspected the condition of the path and despite a reduction in the signs of distress the decision that the matter referred to the contractor was re-affirmed.
Consideration was given to the offer of stone seat.  AGREED that i) the Clerk write a letter of appreciation and ii) Chairman and Vice-Chairman investigate the outstanding offer of another stone seat and take action to resolve the matter 
Closed Cemetery: No matters were reported.
13.	Allotments: Cllr Kirby reported that at a joint meeting held in December, the outcome being agreement on proposals to permit plot sharing.  The following matters were also noted; i) helpers to be made of their responsibilities ii) path management resolved and iii) willow trees to be dug out.
14.	Parish Plan:  Cllr Tizard reported that the Working Group was to convene another meeting.
15.	Signage – Parish office and car park. After a brief discussion it was RESOVED that the Clerk pursue the matter.
16.	The date of the next Meeting was confirmed as 7pm on Thursday 10th February 2011.  The March monthly meeting is to be held at 7pm on Thursday 10th March 2011.
17.	Additional Items for the Agenda of the next Council Meeting –  i) Footpath way marker signs for Garfield Lane and ii) Health & safety issue – parking on zigzag lines outside school.

Signed……………………… (Chairman)	          Date………………….