Parish Council of Langton Matravers
www.langtonmatravers-pc.org
 
Minutes of a Meeting of the Council held in the Village Hall on Thursday 10th December 2015 at 7 pm.
Present: Cllr W Knight in the Chair, Cllrs P Christie, P Loudoun, M Turner, C Drayson, R Sheppard, M Lovell, R Lucas. 
There were 5 members of the public present.
The meeting was audio-recorded.  
1. Apologies for absence. Cllr White, Mr Jon Kershaw (NT).   
2. Declarations of Interest / Grant of Dispensations. Cllr Turner declared a pecuniary interest in relation to the Extraordinary Planning Meeting announced for 14th December 2015 under Item 7.4. of the agenda. He also sent his apologies for absence for that meeting on the same grounds. Cllr Christie declared an interest as a neighbour in relation to Planning Item 1a). Cllr Loudoun declared an interest as the tenant of the field to be discussed under Item 18. 
3. National Trust Report. Read by the Clerk. The Trust have submitted a planning application to PDC for the changes at Spyway car park, including Pay and Display machines, new hardstanding with water management and signs. A new surface has been added to the bridges on the new permissive footpath at the S end of Durnford Drove, and a new kissing gate installed above Dancing Ledge. Cllr Drayson thanked Mr Kershaw for making the bridges safe.
4. RoWLO Report. The footpath survey is well underway following the meeting on 26th October, with excellent work by several volunteers. It is hoped that surveys will be completed by the end of December, with a report in the Spring. Ongoing hosting and domain costs for the Priest’s Way website have been paid by LMPC, as Swanage and Worth declined to share costs. The latest print run for the leaflet is almost exhausted, and it seems unlikely that further sponsorship will be found to do another print run. Mr V-A therefore suggested that the leaflets be downloadable from the website. He also suggested that in the future the PW website might form a part of the new LMPC website. ACTION: Clerk.
5. Public Discussion Period. The meeting was adjourned for this agenda item.
Before members of the public spoke, the Chair asked if anyone intended to make a comment about the proposed Spyway Orchard development which is to be discussed at the Extraordinary Meeting of the Council on 14th Dec.: if this was the case, Cllr Turner would leave the room. Nobody wished to do this.
a)  Dr Chris Spilling asked if the Priest’s Way website could include a page for observations of e.g. environmental interest. Mr V-A said that he could ask the web designer, though Cllr Knight noted that such a page would need to be moderated. 
b) Mr George Crabb deplored the time taken to re-surface the NT bridges at Durnford Drove: he had first asked in August. He asked that the stile at the S end of the permissive footpath be lowered. ACTION: Clerk to refer to JK. 
c) Mr Martin Kirby reminded Cllrs re; Item 18, Capston Field housing site, that when LMPC had last asked PDC to review the site, DCC Highways had declared it unsuitable on the grounds of visibility and speed. He suggested that as the National Trust are the largest landowner in the parish, they should be asked by LMPC to bring other sites for housing forward too, and that the Old Malthouse also be asked.
The meeting was reconvened.
6. Matters Arising from the Public Discussion. Cllr Christie asked re b) above that a group of ladies should check which stiles and gates in the parish are ‘lady friendly’ from a height point of view. He further noted that DCC’s objections to the Capston Field site (c) above) might be dismissed if the speed limit for the village were brought down to 20mph. 
7.  Planning Matters. 
1) There were no comments received by LMPC from members of the public concerning the plans, 
2) To make comments concerning the following plans:- 

a) TWA/2015/0198 Mr Bath, Old Malthouse Lane (1), Langton Matravers, BH19 3JA. (T1) Ash - repollard to previous pollard points - The District of Purbeck (Old Malthouse Lane, Langton Matravers) Tree Preservation Order 2014 (Ref.TPO 439). Leave Decision to Tree Officer
b) 6/2015/0696 Mrs Denise Cheslett, Valley Road (Greenacre), Harmans Cross, Swanage, BH19 3DX. Proposed Non-Material Amendment to 6/2015/0429 (Erect two storey rear extension) to omit glazed section to south elevation; form continuation of extension rear wall with continuation of main roof line over to enlarge dining room; reposition dormer to bedroom 3; enlarge rooflight on north elevation; insert additional rooflights on north & south elevations & install chimney. No Objection
c) TEL/2014/0050 Daly International (UK) Ltd. Knitson Farm, Corfe Castle, Wareham, BH20 5JB. Replacement of 17.5m existing pole (3no. antennas and 1no. 300mm dish antenna) with a new 20m pole; installation of 3no. replacement antennas and 3no. new antennas; installation of 2no. new 300mm dish antennas; plus ancillary works. No Objection
d) TWA/2015/0215 Mrs Crabb, High Street (51), Langton Matravers, BH19 3HA. (T1) Ash - reduce to a pollard by removing 3-5m of the crown - Langton Matravers Conservation Area. Leave Decision to Tree Officer
4). Other planning matters: The Extraordinary Planning meeting on 14th Dec., to discuss  6/2015/0687 Mr R Turner, Durnford Drove (Spyway Orchard), Langton Matravers BH19 3HG. Outline Application - Rural exception site for a development of 28 dwellings (22 affordable and 6 open market) - All matters reserved. was announced.
8. Minutes of the Meeting held 12th November 2015. After an amendment, changing the time of the closure of the meeting from 9.20 to 8.40, the minutes were agreed to be a correct record and signed.
9. Matters Arising from the Minutes.
a) Item 16) Public Meeting with Richard Drax, MP. Mr Drax’s agent had suggested a date in the New Year, though none had yet been set. ACTION: Clerk to contact Drax office again.
10. The Clerk’s Report for the period 3.11.2015 – 30.11.2015.  Correspondence received and actions taken can be read on p.3 of the agenda.
a) Item A4. Tom Munro, AONB about Petroleum Consultation. Cllr Drayson expressed satisfaction that recent concerns expressed about lack of consultation seemed to have borne fruit.
 b) Item Bb). OMH – Offer to allow parking for St George’s school staff. Following a meeting between Mrs Cubitt and Mr Brooks at OMH, she had written to LMPC to say that OMH have offered five parking spaces for St George’s School staff: she will let us know in the New Year what the uptake might be.
c)  Items 1 and 6. RESOLVED: To nominate Mrs Bridget Mayes to PDC as Langton’s Volunteer of the year for all her work on Litter Picks. ACTION: Clerk.
d) Item D10. Judy Barnes: Website for whole parish ? After discussion, it was agreed that the best option would be to include a Parish diary and links to other parish organisations, but not to host a Community website. ACTION: Clerk to add to design specification of new website.
e) Item A5. DAPTC – Procurement Toolkit. It was agreed to refer this to the Policy and Governance Cttee in the New Year. ACTION: Clerk to set a date for the meeting.
f) Item DBa). Additional Costs for Brian Glassock to set up additional materials at Play Area. ACTION: Cllr Christie to meet with Mr Glassock on site and report back to the nest meeting.
The next final date for inclusion of correspondence-related agenda items received between meetings is 5th January 2016.
11. Chairman’s Announcements. None.
12. County and District Councillor’s Report. a) Cllr Lovell reported on DCC cuts to Youth funding. DCC have to make further overall cuts of 45 million by 2018. It was RESOLVED: To write to DCC’s Chief Executive to express concern about the reduction in the youth budget and possible closure of Swanage and Warehan Youth clubs. ACTION: Clerk. 
b) It was RESOLVED: To apply for Discretionary funding made available by DCC through Cllr Lovell to pay for the new LMPC website. ACTION: Clerk to fill in application form and pass to Cllr Lovell.
13. Allotment Lease. LMPC’s lease runs out in December 2018. It was RESOLVED: To write formally to the National Trust to ask them to renew the lease. ACTION: Clerk.
14i. Revision of S106 agreement at Steppes. After discussion of the format proposed by Cllr Knight to be forwarded to PDC for its consideration, it was RESOLVED to accept the new version as LMPC’s proposal; it reads as follows:’That PDC together with appropriate Housing Associations are requested to adopt and include the following wording for all current and future Langton Matravers’ section 106 agreements:
In allocating units of accommodation the following criteria and order of priority shall be applied and adhered to.  Accommodation will be offered to persons who are on the local housing register and
1.	whose place of origin is or who is currently resident in the Parish of Langton Matravers,
2.	who has been a resident, as a child and/or adult, in the said parish for a continuous period of 7 or more years not immediately prior to such allocation,
3.	who is currently employed in the said parish,
4.	who has a close family member (parent, grandparent or child) resident in the said parish
5.	who has had any periods of ordinary residence of at least three years in total in the said parish not immediately prior to such allocation,
6.	who has had any periods of employment totalling at least three years in the said parish not immediately prior to such allocation
7.	who  has a strong local connection (see 1-6 above) with any of the adjoining rural parishes
8.	who has a strong local connection (see 1-6 above) with  other rural parishes within PDC
9.	Who has a strong connection (see 1-6 above) with other places in the PDC area
10.	who is otherwise in need of housing.
In allocating units of accommodation the length of time an applicant has been on the waiting list must be taken into account.  Applicants with a Langton Matravers connections (see 1-6 above), who have been on the waiting list for more than three years and have not been offered housing as a result of housing with the appropriate number of bedrooms not being available, must be offered housing with a greater number of bedrooms as soon as they become available.  If in such a case there is more than one applicant then priority will be the same as above.’ 
 ACTION: Clerk to forward to PDC.
14ii. Community Emergency Plan Cllr Christie explained that, following attendance at a DCC meeting on the topic, he had realised that Langton could be badly affected by eg adverse weather conditions which might block the road at Corfe and thus isolate the village. RESOLVED: To set up a group to explore potential problems and identify vulnerable people and places in the parish, and think about how to plan for these problems. Cllrs Drayson, Loudoun, Lucas agreed to form part of this group. ACTION: Cllr Christie, Clerk to arrange first meeting of group and report back to LMPC.
15. Review Snow Plan.  After discussion on the legal position for volunteers, it was RESOLVED: To accept the revised LMPC Snow Plan. ACTION: Clerk to send copies to volunteers and co-ordinator.
16. Closed Cemetery Memorials. The Clerk explained the context to the PDC request for support with mending of memorials. Cllr Knight expressed concern that PDC was trying to shift its responsibility onto the Council. He said that the Council had two options, either to accept responsibility for the repair of the memorials, as was suggested by Cllr Turner, or to inform PDC that this is their responsibility. A proposal was made that LMPC pay for the repairs, but this was not carried. RESOLVED: To ask PDC to confirm that they are responsible for the memorials in the Closed Cemetery. 
17. Defibrillator for Village. The Clerk had circulated information on acquiring a village defibrillator from the LCR magazine, showing that it could be a complex process. After discussion, it was agreed to let the matter lie on the table. ACTION: Clerk to inform Worth PC, who raised the suggestion.
18. Capston Field housing site for SHLAA. Cllr Drayson reminded the meeting that the matter of the re-inclusion of this site on the SHLAA list had been brought up by some Cllrs in September at a meeting with PDC Planners to discuss the latest SHLAA for Langton. It was RESOLVED: To write to the National Trust to ask if they are in favour of the Capston Field site, and other NT sites in the village, being included in future SHLAAs for Langton. ACTION: Clerk to write to National Trust.
19, Financial Matters:
(1) 	Note the following addition to Council funds since the last Council Meeting: 
       £10.00      Monument inscription fee, the late Donald Church, Plot Q19.

       (2) 	Note the following Payments by cheque or cash to be made since last Meeting:
       £ 150.00   Ian Bugler, Grounds Maintenance (November).
£ 570.83   Clerk’s salary (November). 
£ 135.00   Elliott’s Cleaning Co. Public Toilets (October).
£ 8.00       LM Village Hall – Hire of Memorial Room for Footpath meeting 26th Oct. 2015.
£ 302.40   Hand Made Places (Broxap), Delivery of repair timbers for Play Area.
£ 30.00     DAPTC – Chairmans’ seminar 17th November.
£ 77.00     Bluefin Allotment Insurance, 2016.
£ 55.00     Priests’ Way website costs – 2 years.
              £ 14.98     Cannon Hygiene (Public Toilets), 2015-16.
              £ 195.00   Langton Matravers Village Hall Annual rental (2016 x 13).
(3) Payment by Direct Debit:
£ 40.97 to XLN Telecom for phone and broadband. 
4. Any other Financial Matters. a) RESOLVED: To send a donation of £100.00 to Julia’s House for the new noticeboard.
b) Budget. Cllrs fully discussed the proposed budget. RESOLVED: To accept the Budget with the addition of £2,000 for new Play Area funding in the ’Expenditure’ section.
20. The date of the next full Council meeting was confirmed as Thursday 14th January, 2016 at 7pm
21. Items for the Agenda of the next Council meeting:  Code of Conduct Training.

Closed 9.10 pm.

Signed………………………………………  (Chairman)    Date…………………………