Parish Council of Langton Matravers
www.langtonmatravers-pc.org
Minutes of a meeting of Council held in the Village Hall on Thursday, 10th December 2009 at 7.00pm
Present Cllr N Priddle, in the Chair, and Cllrs, J Bradford, P. Bradford, M. Kirby, P Loudoun, M Lovell and Mrs V. Murray. 

1.	Apologies for absence were received from Cllrs Mrs P. Kwantes, &. Cllr P White 
2.	Declarations of interest: Cllr Kirby declared an interest as his wife has an allotment.
3.	Public Discussion period:
 The Meeting was adjourned for discussion.
(a)	There were no comments from the public.
 The Meeting was reconvened.
4.	Matters arising from the Public Discussion: 
There were none.
5.	Planning Matters:
(1) There were no comments from the public concerning Plan 0625, submitted by Mr G Bell: Convert loftspace, relocate two existing roof lights and insert new roof light, Juliette balcony in first floor gable and ground floor French doors at 13 Capston Field, Langton Matravers.
 (2) Determine Council’s comments on Plan 0625;
On the proposition of the Chairman it was unanimously agreed that; 
“The Parish Council has no objection.”
	(3) There were no comments from the public concerning Plan 0664, submitted by Old Malthouse Trust: Demolition of two storey extension. Erection of two storey entrance lobby and access corridors. Proposed non-material ammnedment to PA 0257 – re-arrangement of fenestration, including two additional windows, reduction of rooflights and adjustment of upper roof height at Old Malthouse School, High Street, Langton Matravers.
 (4) Determine Council’s comments on Plan 0664;
On the proposition of the Chairman it was unanimously agreed that;
“The Parish Council has no objection.”
 (In all the above voting Cllr M W J Lovell abstained as a member of the Purbeck District Council’s       Planning Board).
(5) Planning Decisions that affected the parish this month.
	(a) Plan 0402, submitted by Mr R Turner; Sever land and erect three bedroom chalet bungalow with parking, 1 Durnford Drove, Langton Matravers. Approved.
(b) Plan 0497 submitted by Mr J Wotton; site static caravan for occupation by site warden – Certificate of Lawfulness – Existing. Tom’s Field Road (Part of Tom’s Field Campsite), Langton Matravers. Approved. 
(6) Any other Planning Matters;
(a) Plan 0674: This application has been invalidated.
6.	Minutes of the last Meeting, held on the 12th November were confirmed and signed.
7.	Matters arising from the Minutes:
	(a) Item 6 (c): Windmill Lane.  It was agreed that the Clerk should write to Mr Miles Butler of DCC to find out whether, by the Council changing its claim from Windmill Lane being recognised as a public footpath to it becoming a restricted byway, DCC were now attempting to consider this as a totally new claim rather than the continuation of the Council’s previous claims over the last 30 years. 
	(b) Item 10 (a) The fence at the office/toilet block. The Clerk announced that Brian Glassock had replaced the missing pole just inside the entranceway. He had inspected the rest of the fence and advised that it needed replacing between the entranceway and the disabled toilet. It was his opinion that it should be replaced with like for like. It was agreed to accept his advice and the Clerk was instructed to ask Mr Glassock to start the work as soon as possible. 

	(e) Item 10 (b): The Parish Council elections in 2010. Cllr Kirby questioned the Chairman’s statement in November that anyone who lived within 3 miles of the parish could stand as a parish councillor. He had investigated further and felt this statement was wrong. The Clerk was instructed to contact Peter Aston, PDC Principle Democratic Services Officer, to find out more.
	(f) Item 13: Allotments insurance. On the proposition of Cllr M Kirby it was agreed that; “The Parish Council pays the Product and Public Liability insurance for the Allotments Association to encourage full membership of allotment holders. This commitment is stated in the Tenancy Agreement in condition 19.”   
8.	The Clerk’s Report for the period 6.11.09 – 3.12.09. was received.
9.	Matters arising from the Clerk’s Report:
(a) Item 18: Coombe hill. The Clerk reported that Mrs Styles had offered to enter into negotiations with DCC to release enough land to allow for the widening of the road opposite Steppes Hill House. The Clerk was instructed to pass the offer on to Miles Butler of DCC. 
(b) Item 19: DCC Community Overview Committee. 
Cllr M Lovell announced that DCC Cabinet had accepted the Community Overview Committee’s recommendation that St George’s school should be kept open. There would be further consultation regarding secondary education in Swanage. 
Cllr P Loudoun reported that he had attended the Community Overview Committee meeting as a representative of the Council. He had been very impressed by the amount of support for St George’s and by the presentation given by the representatives of St George’s and he wished to congratulate them on saving the school and the village.  
(c) Item 22: A controlled crossing at Valley Rd/ Coombe. Bradley Taylor of DCC had visited the site and requested a Pedestrian & Vehicle survey to be carried out.
(d) Item 37: Purbeck Products market at Putlake Farm. The Clerk reported that the market would cease after December.
10.	Chairman’s announcements;
	There were none.
11.	Financial Matters:
	(1) The following additions to Council funds since the last Council Meeting were noted:
	£340.00 from James Smith Funeral Directors for the interment of the late Mrs Dorothy Hall.
	 (2) Note the following Payments by Cheque, already authorized, since the last Meeting:
	£55.20 to Sign Images for 6 dog fouling signs.
	£10.00 to the Langton Matravers Village Hall Committee for October council chamber.
	£481.90 to J Bellucci for Clerk’s salary for October.
	£1.58 to HMRC for employer’s and employee’s National Insurance.
	£13.98 to J Bellucci, ex- Dunelm, for 2 large storage boxes.
	£287.50 to The National Trust for rent on allotments for the year 1.04.09 – 31.03.10.
	£115.00 to P Newell for one visit to the cemetery and the Play Area.
	 (3) The following payments by Direct Debit were noted:
 £76.00 to PDC for Business rates.
 £30.89 to XLN Telecom for phone and broadband.
(4) The Financial Forecast for 2010 – 2011 was received: The Clerk advised that the Precept should 	remain at £11,000 and that the Council should consider undertaking some capital projects.
(a) It was agreed that the cemetery paths and kerbs needed repairing and the Clerk was instructed to 	inspect and measure them and report back to Council so that the work could be put out to tender. 
(b) It was agreed that the wall being built at the western end of the cemetery should be extended to 	include the extra land the Council had acquired from the NT. Cllr Lovell should enquire about the 	cost of the extra stone needed.
(c) The Clerk was instructed to find out the amount and conditions of the late Mrs T Jantke’s bequest 	to the  Council.
(d) Cllr J Bradford suggested opening a fund for the possible future purchase of the school playing fields. This was deferred.
 (5) Parish Precept.
  It was agreed that the precept for the year 2010/2011 should be £11,000.
12.	Cemetery Matters:
	(1) Council cemetery. 
(2) Closed cemeteries: Nothing to report.
  13.	Allotments. 
(a) The Clerk reported that he would deliver a new Tenancy Agreement to be signed by Mrs P Roberts for Plot 1.
(b) The water pipe had been drained and meter readings were being taken to ensure there were no leaks.
(c) The LMAA had requested permission to attach guttering and downpipes to the shed to collect water in butts and this was unanimously agreed. It was also agreed to allow the height of the fence alongside the shed to be increased to about 6 feet so that clematis Montana could be grown up it to provide some protection and shade for the shed, the door of which had been damaged in the recent storm.
(d) The Clerk reported that DAPTC had advised that it might be prudent to formally notify both the LMAA and the insurance company that, although the Council paid the insurance, the LMAA was entirely responsible for it.
14.	Affordable housing update. The Chairman said he still needed to speak to Mr Cronk.
15.	Governor for St George’s school. On the proposition of the Chairman it was unanimously agreed to appoint Mrs Val Winch as the Council’s representative on the Board of Governors. 
16.	A donation to Langton Pre-school. 
	(a) On the proposition of Cllr M Lovell it was unanimously agreed to make a gift in aid of £500.
	(b) Victim Support. On the proposition of Cllr Mrs V Murray it was unanimously agreed to make a gift in aid of £50.00. 
17.	A music festival at Weston Farm, Worth Matravers. The Clerk was instructed to contact Worth Matravers Parish Council to find out if and how this festival might affect Langton Matravers. 
18.	The date of the next Council Meeting was confirmed as Thursday the 14th January 2010.
19.	Items for the next Agenda;
	World War Two bunker.
20.	There being no further business, the Meeting was adjourned at 8:40pm.

Signed……………………………..(Chairman).               Date…………………………..