Parish Council of Langton Matravers
www.langtonmatravers-pc.org

Minutes of a Meeting of the Council held in the Village Hall on Thursday 8th August 2013 at 7pm.
Present: Cllr P White in the Chair, Cllrs M Turner, P Loudoun, M Kirby, J Bradford, C Drayson, H Tizard.    
There were 7 members of the public present.

1.	Apologies for absence.  Cllr W Knight. 
2.	Declarations of interest / Grant of Dispensations.  There were none.
3.   Reports. a) Footpaths. Mr. Vaughan-Arbuckle announced that the bid for £156,962.00 funding for the Priest’s Way repair project had been successful; there will be a final check by an officer of Natural England regarding any possible boundary changes, and then the project can go ahead. Congratulations and thanks were expressed by the Council to Mr V-A and his team for all their hard work and persistence. In connection with the success of the bid, Mr V-A mentioned in particular Tara Hansford (DCC), Jonathan Kershaw (NT), Sandra Brown (Worth RoWLO) and Ian Mackenzie, who has represented Swanage’s interests: thanks will be extended to them by LMPC. ACTION: Clerk. The work will be carried out by DCC Highways. The locked gate along the Windmill Lane path is being dealt with by Mr D.Hill of Savills, and Steve Kourik of DCC will serve notice on the farmer, Mr Dicker, if the matter is not speedily resolved. Mr V-A noted that there was no intention to put a kissing gate at that point, as there are no cattle in the vicinity. DCC are in the process of removing roundels on footpath signs/stiles. Mr V-A was thanked by the chairman for his report.
b) Jonathan Kershaw of the National Trust reported that Jonathan Leyland, the new ranger, will be starting on 19th August. Walling work will start shortly near the limekiln ahead of the Priest’s Way repairs, and there has also been work on clearing the spring systems along the coast, and removal of ragwort right across the estate. Mr Kershaw has been in touch with ‘Coasteering’ groups to discuss how they access and use the Trust land, and related parking problems in the Durnford Drove area. Cllr Drayson asked why the planned overspill NT car park at Spyway had not yet come into use. Mr Kershaw said that it had not yet been listed with PDC. Cllr White thanked Mr Kershaw for his report.
4.Public Discussion Period. 
a) Dr Chris Spilling observed that it might help parking congestion in Durnford Drove if there was a sign to the NT car park at the junction with the High Street. ACTION: Jon Kershaw.
b) Mr Else, of Tisour Cottage, Durnford Drove, noted the problems of access for residents when the Drove was full of parked cars, and asked why the overspill situation had not been sorted out sooner. Mr Kershaw explained that the land was tenanted by the farmers at Spyway, and the NT had to wait for crops etc. before it was used. 
c) Dr Chris Spilling had presented the Council with an outline plan for the management of the Council’s land. He noted that the Scouts had offered to help in any clearing work which might be necessary should the Council wish to go forward with the plan.
5. Matters Arising from the Public Discussion. 
It was agreed to ask the NT to look at establishing its own extension to the present NT car park just beyond Langton House. ACTION: Jon Kershaw.
6.  Planning Matters. 
   1) There were no comments by members of the public.
   2) To make comments concerning the following plans:-
a)  6/2013/0399/0400 Mrs Jane Wilson, Marblers Bungalow, Acton, Langton Matravers, BH19 3JS. Demolish existing dwelling and outbuildings. Erect new single storey dwelling. No Objection.
b) 6/2013/0408 Misses Hazel and Mollie Butcher, Greenhayes, Castle View, Langton Matravers, BH19 3HT. Repair stone tile roof and replace tiles as necessary, install rainwater goods on western elevation and repair existing on eastern elevation, repoint east and west elevation walls. Patch and skim plaster ceilings in living and two bed rooms (Retrospective). No Objection. 
c) 6/2013/0413 Mr. and Mrs. Bibra, High Street (66 - Flagstones), Langton Matravers, BH19 3HB, Erect replacement artists studio and remodelling of existing outbuildings. No Objection. 
d) 6/2013/0419 Mr. Pearce Mutendera, Durnford Drove (Arbutus), Langton Matravers, BH19 3HG. Raise roof level and create habitable accommodation in loft space, with enclosed balcony in rear gable and roof lights. Replace existing attached garage and rear conservatory with single storey gable end side extension, insert windows in side elevations, erect flat roofed canopy porch to front elevation. Construct decking across rear elevation. No Objection. 
e) TWA/2013/0106 Mrs. Anita Brown, High Street (St Georges Primary School), Langton Matravers, BH19 3HB. (T1) Pine - crown lift by removal of 4 lowest limbs; (T2) Pine - remove dead wood - District of Purbeck (The Old Malthouse School No.1) TPO 2007 (Ref.332) (T2 only). No Objection. 
f) 6/2013/0428  Mrs. And Mrs. S. Hutchings, Acton (Quarry Cottage), BH19 3JS, Revised scheme to PP 6/2012/0320 (Erect part single and part two storey rear extension. Alter and extend existing front extension) to erect single storey rear extension, replace existing single storey side extension with two storey side extension. Alter and extend existing front extension. No Objection. 
g) 6/2013/0436 Raglan Housing Association. Land adj. to Steppes, Langton Matravers. Proposed non-material amendment to PP 6/2012/0152 (Erect 4 houses and 4 flats and form new vehicular access - Reserved Matters) to allow for a revised play area design, battered banks instead of retaining walls and additional landscaping space. No Objection. 
3) Receive Planning decisions affecting this parish since the last Council meeting:
a) TWA/2013/0090 Mrs. Hazel Dorrington, Stoney Yarrows, St George’s Close, Langton Matravers, BH19 3HZ. (T1) Cypress - fell, (T2) Goat willow - crown thin by up to 25%; remove split, rubbing & crossing & low vigour branches; crown lift up to 4m - Langton Matravers Conservation Area. Approved.
b)  Mr. and Mrs. Evans, The Nest, The Hyde, Langton Matravers. Install 2 first floor front dormer windows. Approved.
4) Other planning matters: there were none.
7. Minutes of the Meeting held 11th July 2013. The Minutes were agreed as a correct record and signed.
8.  Matters Arising from the Minutes.
a) Item 4a).Dr Spilling was thanked for clearing a stile in the parish which had become overgrown. 
b) Item 8e). Toilet Contract. Advertisements had been placed in the ‘Advertiser’, PO and ‘Dubber’. So far there had only been one expression of interest and no tenders. The Clerk will liaise with PDC and WMPC to encourage more tenders. She noted that the start date is 1st October.
c) Item 10b) New Recycling plans. Cllr Drayson and the Clerk had recently attended a briefing on the new system, which starts in March 2014. There will be a static display of the new bins at the Parish Office from the end of August, and the bins will be at the next PC meeting for inspection.
d) Item 17) Speedwatch.  The Clerk has been in touch with WMPC to find out who the other volunteers might be, so far without success.
e) Item 20, Toilet Refurbishment. Mr Roy Brooks’ quotation for £1,343.86 has been accepted by the Toilet Committee. This includes internal and external painting, cleaning of gutters and mending of a window. He will start on 9th September. 
9.  The Clerk’s Report for the period 6.7.2013- 2.8.2013.  Report received.
10.  Matters arising from the Clerk’s Report. 
a) Item 9. Colour of new swings. Mr and Mrs Radmore had requested that the new swings be a more environmentally friendly colour than red, as they are in an Area of Outstanding Natural Beauty. The Clerk had been informed by suppliers that the swings will be green.
b) Item 14. PDC – CIL Charging Schedule Consultation. Cllrs did not wish to comment.
c) The Clerk had received an e-mail from Mr Steven Hucklesby of Trinity Architecture, linked to Raglan Housing Association, asking to visit the Council’s Land to assess its suitability as a possible site for local needs housing. It was stressed by Cllrs that it would be a helpful addition to the Council’s ongoing exploration of the future of the land to find out if it could feasibly be used for such housing. RESOLVED: To allow Mr Hucklesby to visit the Council’s land to assess its suitability for local needs hosuing. It was further RESOLVED: To invite other groups such as Synergy and PDC to do the same. ACTION: Clerk.
11.  Chairman’s Announcements. a) Cllr White advised the meeting that Mr Norman Priddle, a previous Chairman of the Council, was in hospital, and the Council expressed its concern and good wishes for his speedy recovery. ACTION: Clerk to send a card on the Council’s behalf.
b) Mr Pete Notley was thanked for trimming the hedge at the bottom of Three Acre Lane, to improve the visibility.
12.  Financial Matters.
(1)   Note the following additions to Council funds since the last Council Meeting: None.
(2)   Note the following Payments by cheque to be made since last Meeting:
£ 180.00   Mr I. Bugler – Grounds Maintenance (July). 
£ 498.57   Clerk’s salary (July). 
£ 4.99       Hoover bags (cash payment).   
 (3) 	Payments by Direct Debit:
         £ 37.40     XLN Telecom for phone and broadband. 
 (4) Other Financial Matters. Clerk’s salary – RESOLVED: To move the Clerk’s grade up to SPC 18, payable at £9.009 per hour (as latest NALC pay scales).
14.  Cemetery Matters: (1) Council’s Cemetery. Loose monuments. The Clerk read out the names of people concerned, asking if Cllrs knew any relatives who could be contacted. It was agreed to lay the relevant monuments flat, as per Cemetery rules, if relatives could not be contacted.
(2) Closed Cemetery. No points for discussion.
15. Allotments.  Nothing to report.
16. Future of Council’s Land. Dr Spilling was thanked very much for his maintenance plan (4c above) which will be added to the file for consideration. There had been a positive meeting with the school about the possibility of a gate from the school field onto the Council’s land; Mrs Brown was not against the idea, though DCC would need to be consulted. RESOLVED: To invite Briony Baxter of Dorset Wildlife Trust/Wild Purbeck to have a look at the land and ask her for suggestions about how it could best be developed, including possible options for funding. ACTION: Clerk.
17. Housing Needs Survey The Clerk reported on the meeting held at 7pm on 29th July with Chris McDermott, Senior Housing Officer PDC, which was attended by several Cllrs. Some Cllrs expressed concerns about whether houses such as the Raglan group shortly coming up for bidding, will be let to local people, and will monitor this through PDC’s Fiona Brown. Cllr Drayson advised that the new PDC self-build scheme was now launched, and suggested that LMPC could do a pilot scheme on its land. Cllr Tizard emphasised the importance of making a wide range of people aware of the possibilities of affordable housing, and that they needed to register on the PDC Housing List to be considered: the Council website now has information and links to the PDC site, and there are application forms in the office. RESOLVED: To ask Chris McDermott to go ahead with a PDC Housing Needs Survey (subject to slight alteration) for Langton Matravers in September. ACTION: Clerk. It was agreed to hold a meeting in the Parish Office on Monday 12th August at 10am to discuss proposed additions/changes to the survey. The subject of how to reach local people in housing need not presently in the parish will also be discussed.
18. Nine Barrow View Play Area Adoption. Nathan Cronk of Raglan had asked if the Council would adopt the Play Area when complete. Cllrs recalled that when the outline planning application had been approved, the Chairman of the Planning Board had stated that he wanted the play area to be equipped and maintained by Raglan, and that costs should not fall on the Parish Council. Following further enquiries of Raglan by the Clerk, it seemed clear that adoption of the area would involve both cost and maintenance, and it was therefore RESOLVED: That the Council does not wish to adopt the Play Area at Nine Barrow View. ACTION: Clerk.
19. School Jubilee Project. In 2012 the Council agreed in principle to support a Jubilee project for St George’s school. The project, the creation of individual tiles by the children in conjunction with a local artist, for display on the new school building, is now nearing completion. The Council asked the Clerk to follow this up with the school. ACTION: Clerk.
20. Donation to the Dubber. RESOLVED: To donate £150.00 to Dubber funds in appreciation of their support for the Council. ACTION: Clerk.
21. Crack Lane Traffic: HGVs. The use of Crack Lane by HGVs is causing serious damage, and it was RESOLVED: To write to Andrew Brown of DCC Highways asking that HGVs be banned from using Crack Lane. ACTION: Clerk.
22. The date of the next meeting was confirmed as Thursday 12th September, 2013 at 7pm. The meeting on 10th October will begin at 6.30pm. 
23.Additional items for the Agenda of the next Council meeting: New Recycling Plans: Complaints Procedure.

Closed c.8.38pm. 

Signed………………………………………  (Chairman)    Date…………………………